MoneroKon-2022-CCS.md

layout: wip
title: "MoneroKon 2022 CCS"
author: midipoet
date: December 7, 2021
amount: 328 XMR
milestones:
  - name: Funds paid out
    funds: 328
    done: 21 February 2022
    status: finished
  - name:
    funds:
    done:
    status: unfinished
payouts:
  - date: 21 February 2022
    amount: 328

MoneroKon 2022 Funding

What:

A small working group (#monero-events) would like to push forward with plans for a Monero conference.

We had originally planned for an event in Berlin in 2020, but this was cancelled mid-way through planning, due to the pandemic. 2021 was also cancelled.

We feel that 2022 is the time to try again. Due to the ongoing situation in Germany (high case numbers and greater restrictions), it was decided to try in Lisbon, Portugal - mainly for two reasons. The first is that Portugal has taken a relatively risk-tolerant approach to the situation, and has also begun opening up for public events. Recently it hosted Web Summit 2021 - which had 10,000 capacity.

The Monero conference will be in a similar theme to the last MoneroKon, which was hosted in Denver, Colorado in 2019.

We are hoping to put on a professional two-day event, with capacity for 200 people, live-streamed (hopefully), and including an afterparty. The intended date is sometime in June 2022 (venue availability ending). The conference itself will focus on high quality talks, workshops, and panel discussions. We will also build in some downtime for people to mingle, and enjoy conversation with peers and friends they may not have seen for some years.

We are imagining this will be the first of two CCS requests.

This first one (CCS-1) covers the total (maximum) estimated cost of putting on the event - €55,650 (328 XMR approx @ current price of €170 per XMR - 6th January 2021).

edit2 - changed price above to reflect more closely current market value.

edit3 - changed price above to reflect more closely current market value and also include the addition of a ticketing system.

edit4 - changed price above to reflect more closely current market value (6th January) and also include the addition of a ticketing system.

The second CCS (CCS-2) will cover the cost of speaker and volunteer travel and accommodation. We imagine there will be 25 total speakers and volunteers, and we have a very rough estimate that CCS will be around €25,000.

The idea is that CCS-1 is the maximum cost for the event. As we get closer to the actual event (Mar/Aril 2022), we should know how much we have saved from CCS-1 (i.e. the actual costs being less than the imagined maximum costings). Any funds that we have saved will be used to reduce the CCS-2 amount.

Please note that if the actual event costs are not significantly lower than the quoted maximum then the second CCS will be required to cover the total costs for speaker and volunteer travel and accommodation.

edit3 - we also discussed the possibility of obtaining sponsors for the event. The decision was made to keep this an option, and to direct sponsors towards the second CCS (speaker, travel and volunteer costs). This way sponsors will hopefully have more certainty of the event happening (March/April), and they can ask speakers to note the support they have received from corporate donors. We will try and and ensure that sponsors are not a requirement for event success, but if they can lessen the load on the community, that is also welecomed.

The two CCS idea is mainly for two reasons:

1. To protect the community in the event of travel restrictions being imposed/or in the event that the event may be cancelled. The cost of travel is delayed until things are clearer/more certain.

2. Two CCSs reduces the immediate burden on the community, by splitting the request into two smaller amounts.

Who: