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# Note: *Work in Progress* - Estimates and details subject to change
# TL;DR
3-day conference in late June 2023, target 200-400 attendees. If we raise 554.47 XMR, event will be in Prague, tickets: GA (€120), VIP (€240), free for students/pensioners, but if in 90 days, CCS amount is < 554.47 XMR, but > 383.86 XMR, event will be in Neuchatel, tickets: GA (€60), VIP (€120), free for students/pensioners. 100 free Monero-branded merch packs will be given to VIPs, speakers, and volunteers.
# Table of Contents
- [Who?](#who)
- [What?](#what)
- [How?](#how)
- [Merch](#merch)
- [Costs](#costs)
- [Bursary](#bursary)
- [Invoice Payment Protocol](#invoice-payment-protocol)
- [Amount](#amount)
- [CCS Disbursement](#ccs-disbursement)
- [CCS-2 Contingency Funding](#ccs-2-contingency-funding)
......@@ -50,155 +43,11 @@ Digital Renegades ApS (“DR”), a limited liability company we are using to co
Monero Konferenco (“MoneroKon”) is an annual meeting of privacy advocates, cypherpunks, scientists, and philosophers and is designed to disseminate scientific and technical results in privacy and financial technologies like censorship-resistant digital cash. It was first held in [Denver, Colorado]( https://www.youtube.com/playlist?list=PLsSYUeVwrHBkJHJg_l2uDgbicDJ1PmAVW) in 2019 and after a hiatus due to COVID-19, the event was rebooted in [Lisbon, Portugal]( https://www.youtube.com/playlist?list=PLsSYUeVwrHBndRQoQ-vLezzlHPLRDNzaw) this past summer. The [2019 event had 73 attendees and 27 speakers]( https://github.com/b-g-goodell/mrl-skunkworks-mirror/blob/master/Konferenco/2019/postmorto.md#1-budget-actuals) and in 2022, there were a total of 160 attendees and 40 speakers, having [sold out in less than 6 weeks]( https://nitter.net/MoneroKon/status/1528247373398515712).
In a [MoneroKon 2023 Planning Meeting that was held on November 12th 2022](https://monero.observer/assets/logs/221112-monerokon23.log), meeting participants unanimously agreed to try to hold the event again next summer at [La Fabrika](https://www.lafabrika.cz/en/lafabrika) in Prague, Czech Republic on 23rd-25th June 2023. If the target funding goal is not met in 90 days from the date this proposal is merged, we would fall back to holding the event at [University of Neuchâtel]( https://www.unine.ch/batiments/home/prestations/location-de-laula-des-jeunes-riv.html) in Switzerland on 30th June - 2nd July 2023. Details for the Neuchâtel option can be found [here](https://github.com/MoneroKon/meta/blob/main/monerokon2023-plan-b.md). However, if the raised funds are not enough to cover the expenses of Neuchâtel, the funds would roll over to the budget of MoneroKon 2024.
The aim is to have at least the same number of participants as in Lisbon (200) with the capability to scale up to 400 attendees, around 30 speakers, and a number of workshops.
### Prague
**La Fabrika, Bar - Chill Area**
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/bar.jpeg)
**La Fabrika, Studio 1 - Talks**
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/room1-1.jpeg)
**La Fabrika, Studio 2- Workshops/Chill Area/Sponsor Area**
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/studio2.jpeg)
**Sponsor Floorplan**
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/sponsors.png)
The Prague location includes exclusive access to [Parallel Polis' Bitcoin Coffee café](https://www.paralelnipolis.cz/en/kavarna/) for 3 days, which will be used as a chill-out zone and the reception area for attendee registration and information desk.
**Parallel Polis, Bitcoin Coffee Café - Chill Area**
![](https://www.paralelnipolis.cz/wp-content/uploads/2019/06/IMG_2019FX_33-scaled.jpg)
![](https://www.paralelnipolis.cz/wp-content/uploads/2019/06/IMG_2019FX_38-scaled.jpg)
**Parallel Polis, Reception**
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/pp-reception-desk.jpeg)
#### Preliminary Schedule
We’ll have 1 full day to set up on Thursday and the event itself will run 3 days – Friday, Saturday, Sunday.
##### Stage 1 - Talks
###### Thursday, 22 June
- Set-up day (12:00-17:00)
###### Friday, 23 June
- **Attendee Registration (08:30-10:00)**
- Talk 1 (10:00-10:20 / 5-min Q&A / 5-min next speaker set-up)
- Talk 2 (10:30-10:50 / 5-min Q&A)
- **Coffee Break (10:55-11:30)**
- Talk 3 (11:30-11:50 / 5-min Q&A / 5-min next speaker set-up)
- Talk 4 (12:00-12:20 / 5-min Q&A)
- **Lunch (12:25-14:30)**
- Lecture/Panel 1 (14:30-15:30 / 20-min Q&A)
- **Coffee Break (15:50-16:30)**
- Talk 5 (16:30-16:50 / 5-min Q&A)
###### Saturday, 24 June
- Talk 6 (10:00-10:20 / 5-min Q&A / 5-min next speaker set-up)
- Talk 7 (10:30-10:50 / 5-min Q&A)
- **Coffee Break (10:55-11:30)**
- Talk 8 (11:30-11:50 / 5-min Q&A / 5-min next speaker set-up)
- Talk 9 (12:00-12:20 /5-min Q&A)
- **Lunch (12:25-14:30)**
- Lecture/Panel 2 (14:30-15:30, 20-min Q&A)
- **Coffee Break (15:50-16:30)**
- Talk 10 (16:30-16:50 / 5-min Q&A)
###### Sunday, 25 June
- Talk 11 (10:00-10:20 / 5-min Q&A / 5-min next speaker set-up)
- Talk 12 (10:30-10:50 / 5-min Q&A)
- **Coffee Break (10:55-11:30)**
- Talk 13 (11:30-11:50 / 5-min Q&A / 5-min next speaker set-up)
- Talk 14 (12:00-12:20 / 5-min Q&A)
- **Lunch (12:25-14:30)**
- Lecture/Panel 3 (14:30-15:30/ 20-min Q&A)
- **Closing (15:50-16:00)**
- **Tear-down (16:00-17:00)**
###### Stage 2 - Workshops
###### Friday, 23 June
- Workshop (TBD)
- **Lunch (12:30-14:30)**
- Workshop (TBD)
###### Saturday, 24 June
- Workshop (TBD)
- **Lunch (12:30-14:30)**
- Workshop (TBD)
###### Sunday, 25 June
- Workshop (TBD)
- **Lunch (12:30-14:30)**
- Workshop (TBD)
#### A/V, Lighting Set Up
In a [MoneroKon 2023 Planning Meeting that was held on November 12th 2022](https://monero.observer/assets/logs/221112-monerokon23.log), meeting participants unanimously agreed to try to hold the event again next summer at [La Fabrika](https://www.lafabrika.cz/en/lafabrika) in Prague, Czech Republic on 23rd-25th June 2023. Photos, and other details about the venue, merch, A/V set up, and preliminary schedule can be found [here](https://github.com/MoneroKon/meta/blob/main/monerokon2023-plan-a.md).
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/av.png)
If the target funding goal is not met in 90 days from the date this proposal is merged, we would fall back to holding the event at [University of Neuchâtel]( https://www.unine.ch/batiments/home/prestations/location-de-laula-des-jeunes-riv.html) in Switzerland on 30th June - 2nd July 2023. Details for the Neuchâtel option can be found [here](https://github.com/MoneroKon/meta/blob/main/monerokon2023-plan-b.md). However, if the raised funds are not enough to cover the expenses of Neuchâtel, the funds would roll over to the budget of MoneroKon 2024.
- PROJECTOR PT-EX12KE (13000lm, XGA)
- PROJECTION SCREEN EL. 610 x 345 (Studio 1)
- POWERPOINT PRESENTER
- APPLE MAC PRO (6x video out)
- DELL LENOVO LEGION 5 LAPTOP
- SOFTWARE - QLAB
- PORTABLE RADIO - MOTOROLA GP 344 (6 pc)
- ELATION SATURA SPOT CMY PRO 320W LED
- LIGHTING CONSOLE GRANDMA2 LIGHT
- ELATION SIXPAR 300 18x12W RGBAW+UV
- CAMEO FLAT PAR PRO 18x10W
- ROBE LIGHT4ACE LEDPAR 18X8W
- PA - KV2 + MIX MIDAS PRO 1 (Studio 2 - Slévárna)
- PA - KV2 + MIX MIDAS PRO 2 (Studio 1)
- MICROPHONES SENNHEISER (WIRELESS)
- MICROPHONES SENNHEISER (WIRED)
## How
Unlike the previous event that relied heavily on volunteers, a professional team will be hired as part of the contract with La Fabrika, which includes an event project manager, sound, lighting, and video engineers, clean-up crew, and cloakroom attendants. La Fabrika will provide all required furniture (long and bistro tables, chairs), 5x10m stage, projector, screen, sound, and lighting equipment. We will separately hire an independent camera operator and several other freelancers to perform various administrative and design duties.
### Monero ATM
Not for sure yet, but we will try to have a Monero ATM, like we had in Lisbon. Once the location is confirmed, we will reach out to the supplier and arrange the logistics.
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/monero-atm.jpg)
### Merch
#### Monero Merch Pack (100)
Monero-branded standard quality merch packs will be given away for free to **VIP ticket holders (60), Speakers (30), and Volunteers (10)**.
Sample - 2022 merch pack
![](https://repo.getmonero.org/ajs/meta/-/raw/main/pics/2022-merch.jpg)
Contents of 2023 merch pack TBD.
#### MoneroKon “Come and Find It” T-shirts (200)
![](https://shop.monerokon.com/media/pub/monerokon/2023/item-13-7e4858b6-de4f-4e7c-a2d3-8cdb63234ef9.png)
We plan to order 200 t-shirts, 100 will be added to the merch packs, a number given to CCS donors, and the remainder available for sale.
#### MoneroKon "Cypherpunks Write Code" Hoodie (100)
![](https://shop.monerokon.com/media/pub/monerokon/2023/item-14-263f659e-2646-4908-bfb6-042425a1dee0.png)
Order 100, add to merch packs.
We'll also order 100 Monero-branded webcam covers and add them to merch packs.
### Marketing Campaign
A budget of 5,000€ has been set aside for marketing the event. In what way, TBD.
The aim is to have at least the same number of participants as in Lisbon (200) with the capability to scale up to 400 attendees, around 30 speakers, and a number of workshops.
## Costs
......@@ -268,7 +117,7 @@ Any surplus income or over-funding from this CCS will be rolled over for MoneroK
All speakers and organizers as well as volunteers who have logged at least 15 volunteer hours may request a bursary up to a maximum of 2,000€ to help cover international/local travel, taxies, carshare, accommodation, meals, and any other incidental travel expenses. Expenses must be ordinary, necessary, and reasonable.
The applicant would need to submit a single PDF with scanned copies of ticket stubs and/or receipts (with any personal information redacted) and an invoice with the total amount requested to the Monero Community ("Community") for approval according to the Invoice Payment Protocol as described below. Under extenuating circumstances, the Community may vote to cover expenses above the bursary maximum.
The applicant would need to submit a single PDF with scanned copies of ticket stubs and/or receipts (with any personal information redacted) and an invoice with the total amount requested to the Monero Community ("Community") for approval according to the [Invoice Payment Protocol](https://github.com/MoneroKon/meta/blob/main/monerokon2023-plan-a.md#invoice-payment-protocol). Under extenuating circumstances, the Community may vote to cover expenses above the bursary maximum.
To help simplify the process for speakers, the Personal Assistant of DR may batch multiple bursary requests into one invoice and directly seek approval from the Community on their behalf.
......@@ -278,21 +127,6 @@ Payments will be made via Single Euro Payments Area (SEPA) bank transfer or in X
The budget for both Prague and Neuchâtel assumes 15 bursary recipients (30,000€). If there is more demand for bursaries, we would need to seek additional funding in CCS-2.
## Invoice Payment Protocol
1. Redact any [Personally Identifiable Information](https://gdpr.eu/eu-gdpr-personal-data/) from invoice and supporting documents, save as PDF.
2. Upload invoice to: https://upload.monerokon.com
3. Go to Invoice Payment Kanban - https://invoice.monerokon.com
4. Add invoice link to "Pending Community Approval" board
5. Bring up invoice in weekly planning meeting in IRC/Matrix #monero-events and answer any questions about it
6. After which, the Community can vote whether or not to pay the invoice: **+1** to approve, **-1** to reject, **0** to abstain
7. After counting all votes, if the motion has a positive number, the invoice is moved to "Pending Payment"
8. If the number is negative or 0, invoice is not paid and the proposer has the option to amend the invoice and seek approval the following week or withdraw the invoice by deleting entry in the Pending Community Approval board
9. Within 5 business days, the Personal Assistant at DR will create a payment order and seek internal approval to process the payment.
10. If DR has questions about the invoice, they could delay payment and raise the issue in the next weekly meeting.
11. After the invoice has been paid, the invoice is moved to "Approved & Paid" board
12. If a proposer requested payment in XMR, they would need to seek disbursement of funds directly from Luigi on IRC.
## Amount:
383.86 XMR (Neuchâtel) or 554.47 XMR (Prague)
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